To ensure data accuracy and the integrity of the process, the following mandatory steps will be required of all Center staff for all projects and stories that we publish. We believe that they are absolutely necessary and will be enforced.
1. Anyone working on a story or project involving a data set must consult the database editor, research editor, managing editor and managing director about methods and plans before any of the data is gathered or input.
2. The database editor should, in conjunction with the research editor and the project manager, design a plan to check the data according to agreed upon methods once the data is gathered.
3. Someone not involved with the story at any phase should have autonomy in fact-checking.
4. Fact-checking documents must include print-outs of the source documents (even when those documents are in a database) unless there will be more than 200 source documents. In such cases the database editor and the lead fact-checker are to be consulted about a suitable alternative to facilitate fact-checking.
5. All outlying statistics (those that are more than 50% higher or lower than the next nearest figure in a grouping) will be checked by hand against source documents by someone not on the team doing the story.
6. All rankings list entries will be compared against source documents. All ranked parties listed or mentioned must be contacted for quality assurance verification, though not necessarily for comment.
7. Databases will be checked by the database team staff or reviewed line by line by a staffer not involved in entry of or reporting on the data.
8. Databases entered by the Center staff or other nongovernmental entity are not to be treated as primary source documents. When using electronic data, there is no substitute for reviewing actual documents and comparing them against the electronic dataset.
9. The copy editor will verify with the database editor and research editor that steps 4-7 have been completed for each statistic used in a Center story and that they document their verification of data for inclusion in the fact-checking files.
10. Only the copy editor, upon instruction from the managing director, will tell the Web team when a Center story is ready to be published online. No story will be shared or promised to be delivered at a specific time before final edits from the managing director or executive director have been made it and the piece has been signed off on by the copy editor.
11. When the copy editor, fact checker or database editor is sick, on vacation or out of the office, their duties will be undertaken only by those who have been trained and briefed by them to do so.
12. Any variation from this protocol must be approved by the managing director in conjunction with the managing editor, database editor, research director and copy editor.